Project Assistant (m/w/d)


Die Besetzung erfolgt zunächst im Rahmen einer Arbeitnehmerüberlassung.

Deine zukünftigen Aufgaben

  • Provide administrative support to the Project
  • Liaises on behalf of project with other admin departments (holds good working relationships).
  • Arranges PLT meetings and coordinates calendars. Follows up action items.
  • Assists with PLT general needs admin of project org charts, arranges project wide team meetings
  • Takes an active role in the safety of project team conduct and use of facilities:
  • Monitors and assures safe conduct and use of site by based team
  • Stays current on all safety policies, processes, and procedures for various departments
  • Liaises with building security & facilities teams and HSE team to advise and administer security and safety protocol
  • Coordinates office use, moves and visitors
  • Manages meeting rooms, understands how room equipment operates and liaises with IT on orders/fault fixing etc
  • Support individuals orders/fault request tickets
  • Responsible for and single point accountable for office ordering/purchasing, including:
  • All supplies needed to meet successful ”office as usual” requirements and other items as approved
  • Gift certificates, flowers, lunches, business cards
  • SPA for Project Communications and member of the PLT.
  • Leads, develops and implements the multi-media Project Communication Strategy.
  • Prepares the Annual Communication Plan and ensures the execution of defined communication measures.
  • Aligns project comms with several internal and external Managers
  • Leads development of project communication content for various media channels in cooperation with internal/external comms stakeholders (e.g. GSK site communication department, photographer, agencies).
  • Yammer, Intranet, External Media…
  • Develops and manages Communication Templates e.g. Team Mission Charter, HSSE Charter, Safety Recognitions.
  • Creates Project Newsletters, Status Updates, Bulletins/Focus Articles.
  • Develops agendas for and hosts/facilitates Team Webcasts and Townhalls.
  • Develops content and manages team Surveys.
  • Manages project comms and PLT Sharepoint sites.

Das bringst du mit

  • 5+ years’ experience in Administrative Support in a large organization (over 500 employees)
  • Experience in developing organization communications.
  • Proficiency in communications.
  • Proficient with Office 365, Sharepoint, Visio
  • Computer technology wherewithal.
  • Strong organizational skills
  • Ability to prioritise, liaise well with others, and remain calm to manage multiple demands and cope with change.
  • “Can do” attitude as a key team member with flexibility, enthusiasm, reliability, and discretion.
  • Treat obstacles as challenges to overcome.
  • Adopts and promotes a working environment of excellence.
  • Language skills: German/English

Unsere Basics

Im Rahmen der Arbeitnehmerüberlassung profitierst du von einer sehr attraktiven Vergütung im Tarifvertrag (Startlohn: 22,00€+) und von allen Mitarbeitervorteilen unseres Großkunden in der Petrochemie.

Persönliche Daten

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Different Mind Team Alexander Brandt

Alexander Brand
HR & Operations

+49 173 6557561

Different Mind Team Mario Perez Sanchez

Mario Pérez-Sánchez
Business Development

+49 176 878 77 444

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Jovyplatz 4
45964 Gladbeck

+49 (2043) 9210540
+49 (171) 6510473

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